Report Comments
How your data is handled
Learners are children, so we keep this to the minimum and say plainly what happens. In short: first names, marks and any behaviour note you type are used to write the comments, and you can delete everything yourself at any time.
What is sent
When you add a class, your browser reads the workbook and sends only each learner's first name, their marks, any behaviour note you type, and the class's grade and term.
What is not sent
Surnames and CEMIS numbers never leave your computer. Neither does the workbook file itself: it is read on your laptop and is never uploaded.
What we store
Your email address (so you can sign in), your classes, the first names, marks and notes you sent, and the generated comments. They are kept until the purge date described below, or until you delete them. If you rate a comment or suggest a change to it, we also keep your rating, your suggestion and a copy of that comment. We read these to improve how comments are written, and they are deleted with the class.
Who handles it
- Tunelo runs Report Comments and stores what you send on Google Cloud in South Africa.
- To write the comments, the first names, marks, behaviour notes and, when you ask for a rewrite with a suggestion, your suggestion and the comment being rewritten are processed by Anthropic, under Anthropic's commercial API terms. Anthropic keeps what we send for up to 30 days for safety and security, then deletes it. It does not use it to train its models. It may keep it longer only if its safety systems flag misuse or the law requires it. See how long Anthropic keeps data.
- To email you a sign-in link, your email address is handled by Resend, an email service outside South Africa. It is never given learner data.
When it is deleted
Each class is deleted automatically at the end of the following term, or, for a term we keep open for feedback, the day before the next term with reports starts, whichever is later, so a term's marks stay available for "since last term" comments and then go. You can also delete at any time from Settings:
- Delete all my data removes every class, learner, mark, note and comment immediately. Your sign-in stays.
- Delete my account removes all of that immediately, plus your email address and sign-in.